The USCIS website checks one receipt at a time.
One lookup per case
The public case status page takes a single receipt number. A few hundred cases means a few hundred lookups.
Re-entering data
Your receipts already live in a spreadsheet or case management export. Typing them in again is wasted time.
Changes hide in volume
When hundreds of cases are checked and only a handful moved, those few are what matter, and they're easy to miss.
From spreadsheet to daily tracking
- 01
Upload your file
Drop in an Excel or CSV file. CaseTracker picks out receipt numbers, client names and form types.
- 02
First check sets the baseline
Each case's current USCIS status is recorded. That first lookup isn't treated as a change, so nobody gets a flood of alerts.
- 03
Daily checks from then on
Every active case is checked each day. Real changes go to your team and float to the top of the dashboard.
What bulk tracking includes
Excel and CSV import
Hundreds of cases in one upload, with client names and form types kept.
Daily checks at volume
Firms run caseloads of well over a thousand active cases through it every day.
Outage protection
If USCIS is down or slow, checks pause and retry instead of reporting errors as changes.
Alerts by event type
RFEs, notices of intent, appointments, approvals and denials each go to the people who handle them.
Search and filters
Find any case by receipt number, client name or status.
CSV export
Download cases and their status history for reporting or your other systems.
Bulk tracking vs one-at-a-time checks
| USCIS website | CaseTracker | |
|---|---|---|
| Adding cases | Type each receipt | Upload a spreadsheet |
| Checking 300 cases | 300 manual lookups | Done daily, automatically |
| Finding what changed | Compare by hand | Changed cases at the top |
| Telling the team | Forward it yourself | WhatsApp or email, by event |
| Getting data out | Copy and paste | CSV export |
Questions firms ask us
How many USCIS cases can we track in bulk?+
Starter covers up to 120 active cases, Office up to 400, and custom plans go higher. Firms track over a thousand active cases today. Archived cases don't count toward the limit.
What file formats can we import?+
Excel (.xlsx, .xls) and CSV. Include receipt numbers, and optionally client names and form types.
Will importing hundreds of cases trigger hundreds of alerts?+
No. The first check after import records each case's current status as a baseline. Alerts only go out when a status changes after that.
Does it integrate with our case management software?+
There's no direct integration. Most firms export receipt numbers from their current system and import them here, and can export CSV back out.
Can several people work from the same caseload?+
Yes. Your team shares one account with owner, admin and member roles, and each person chooses their own alerts.
Can we try it before paying?+
Yes. Every account starts with a 14-day free trial for up to 20 cases, no credit card needed. Plans after that are $100 a month for up to 120 active cases and $150 a month for up to 400, with custom pricing above that.
Bring the spreadsheet. We'll take it from there.
Upload your receipt numbers today and see every case's status in one list tomorrow.